FAQ's For inked Circus Events
The Following Information is for our Attending Artists and Vendors. Please note, many of the FAQ's have been either brought forward as questions by our Attendees, information given to us by our Venues or brought to you by Inked Circus and it's crew. At anytime, if there is something that isn't answered; please feel free to pose it as a question to us and we'll not only respond with an answer as best as we can but also add it here for future show FAQ's.
HEALTH BOARD FORMS: ALL CITIES
Each City has a different Health board, and unfortunately at this moment YES, you need to fill out the form for each city you're attending as an Artist/ or Tattoo Shop.
YES: You can fill out one form for your whole booth, listing each Artist within your group.
Some Questions / Answers here from the Public Heath Form:
HEALTHBOARD FORMS FOR EACH CITY:
- Each form must be sent to each health board, Contact information is on each form. Niagara's form will be automatically emailed to them when filled out/submitted.
BARRIE: HEALTH BOARD FORM
AURORA: HEALTH BOARD FORM
WINDSOR: HEALTH BOARD FORM
LONDON: HEALTH BOARD FORM
NIAGARA: HEALTH BOARD FORM
PICKERING: HEALTH BOARD FORM
STOP 1: EASTVIEW ARENA - INKED CIRCUS BARRIE
ADDRESS:
EASTVIEW ARENA IMPORTANT INFORMATION:
LOADING TIME: Vendor and Artist Registration & Load-in Time starts at 10 am FRIDAY. The Loading Doors are at the rear of the Arena. DO NOT USE THE FRONT DOORS. No One Will Be There To Let You In.
Registration Desk: First come to the Registration Desk to Get Your Lanyards, Booth Numbers, and Directions to your Booth, Then unload your vehicles. We will try and help you get to your booths, so please be patient. This venue has multiple parking lots around it. The Artists and Vendors have been given permission to park in the High School Parking on the backside of the Arena by the loading doors. Please use that parking as parking for guests is limited.
Health Board Inspection is between 10am and 3pm. Health Board will be waiting for you at a designated Booth, once you have finished setting up; you must head over to the booth and request your inspection. We've arranged this to take the pressure off of you during set up with someone over your shoulder. Note: No Service can commence without your approved inspection.
Parking, Smoking, and IN & OUT Access with your wristbands throughout the event at the main front doors. The smoking Area is also outside of the main doors, across the driveway away from the entrance.
Show Hotel : Unfortunately this year there is no set Show Hotel,
All Guests / Clients must check in through the main doors. Lanyards and Wristbands are provided only for the registered Artists. If you require a deal on tickets for your clients, there are 2-4-1 Passes online. These are not available at the door.
We're looking forward to a great show! Hope everyone's as excited as we are! See you in Barrie!
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STOP 2: AURORA COMMUNITY CENTRE - INKED CIRCUS AURORA
ADDRESS:
AURORA COMMUNITY CENTRE IMPORTANT INFORMATION:
LOADING TIME: Vendor and Artist Registration & Load-in Time starts at 9 am FRIDAY. The Loading Doors are at the rear of the Arena. DO NOT USE THE FRONT DOORS. No One Will Be There To Let You In.
Entrance for the Loading Area for this arena is the second entrance off of the road and is a 1 way lane. Please do not enter from the south end, we need to keep everyone flowing in the same direction. This will take you to the rear ally behind the building. There is only 1 Loading door and ramp. (This is where the registration desk will be as well). We are instructing that each vehicle unload on the dolly's provided, then proceed to go park, allowing the next to unload. We will try and have assistance to make this work faster for you.
Registration Desk: Located in the load-in Door. First come to the Registration Desk to Get Your Lanyards, Booth Numbers, and Directions to your Booth, Then unload your vehicles. Go Park. We will try and help you get to your booths, so please be patient. This venue has multiple parking lots around it. The Artists and Vendors have been given permission to park in the Parks Parking lot across the road or park on the south side of the Arena, Please use that end of the parking lot as parking for guests is limited.
Health Board Inspection is between 10am and 3pm. Health Board will be waiting for you at a designated Booth, once you have finished setting up; you must head over to the booth and request your inspection. We've arranged this to take the pressure off of you during set up with someone over your shoulder. Note: No Service can commence without your approved inspection.
Parking, Smoking, and IN & OUT Access with your wristbands throughout the event at the main front doors. There is NO smoking Area within the building, you MUST go to the street to smoke. Outside of the main doors is not allowed.
Show Hotel : Show Hotel for AURORA: HOTELS – INKED CIRCUS TATTOO EXPOS
All Guests / Clients must check in through the main doors. Lanyards and Wristbands are provided only for the registered Artists. If you require a deal on tickets for your clients, there are 2-4-1 Passes online. These are not available at the door.
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STOP 3: WFCU CENTRE - INKED CIRCUS WINDSOR
ADDRESS: 8787 McHugh St, Windsor ON N8S 0A1
WFCU CENTRE IMPORTANT INFORMATION:
LOADING TIME: Vendor and Artist Registration & Load-in Time starts at 10 am FRIDAY. The Loading Doors are at the rear of the Arena. DO NOT USE THE FRONT DOORS. No One Will Be There To Let You In.
LOADING AREA: Awaiting Info from the venue.
Registration Desk: Located in the loading Door. First come to the Registration Desk to Get Your Lanyards, Booth Numbers, and Directions to your Booth, Then unload your vehicles. Go Park. We will try and help you get to your booths, so please be patient. This venue has multiple parking lots around it.
Health Board Inspection is between 10am and 3pm. Health Board will be waiting for you at a designated Booth, once you have finished setting up; you must head over to the booth and request your inspection. We've arranged this to take the pressure off of you during set up with someone over your shoulder. Note: No Service can commence without your approved inspection.
Parking, Smoking, and IN & OUT Access with your wristbands throughout the event at the main front doors. There is NO smoking Area within the building, you MUST go outside to a designated area to smoke. Outside of the main doors is not allowed.
Show Hotel : Show Hotel for WINDSOR: SHOW HOTEL - WINDSOR – INKED CIRCUS TATTOO EXPOS
All Guests / Clients must check in through the main doors. Lanyards and Wristbands are provided only for the registered Artists. If you require a deal on tickets for your clients, there are 2-4-1 Passes online. These are not available at the door.
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STOP 4: BUDWEISER GARDENS - INKED CIRCUS LONDON
ADDRESS: 99 Dundas St, London ON N6A 6K1
LOADING TIME: Vendor and Artist Load-in Time starts at 10am FRIDAY.
The Loading Doors are Gate 3 and the Ramps in the Dock. DO NOT USE THE FRONT DOORS. No One Will Be There To Let You In.
Registration Desk: Located in the Loading Dock. First come to the Registration Desk to Get Your Lanyards, Booth Numbers and Directions to your Booth, Then unload your vehicles. We will try and help you get to your booths, so please be patient.
Health Board Inspection is between 10am and 3pm. Health Board will be waiting for you at a designated Booth, once you have finished setting up; you must head over to the booth and request your inspection. We've arranged this to take the pressure off of you during set up with someone over your shoulder. Note: No Service can commence without your approved inspection.
This venue has multiple parking lots around it. Check the link for a close one. Parking | Budweiser Gardens
You have IN & OUT Access with your wristbands throughout the event at GATE 3. Smoking Area is also outside of Gate 3.
Show Hotel is almost full. If you haven't booked your room: SHOW HOTEL - LONDON – INKED CIRCUS TATTOO EXPOS
All Guests / Clients must check in through the main doors GATE 1. Lanyards and Wristbands are provided only for the registered Artists. If you require a deal on tickets for your clients, there are 2-4-1 Passes online. These are not available at the door. TICKETS – INKED CIRCUS TATTOO EXPOS
We're looking forward to a great show! Hope everyone's as excited as we are!
See you in London!
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STOP 5: NIAGARA FALLS CONVENTION CENTRE - INKED CIRCUS NIAGARA FALLS
HALL "C"
ADDRESS: 6815 Stanley Avenue Niagara Falls, Ontario Canada L2G 3Y9
N.FALLS CENTRE IMPORTANT INFORMATION:
LOADING TIME: Vendor and Artist Registration & Load-in Time starts at 9 am FRIDAY. The Loading Doors are at the rear of the building. DO NOT USE THE FRONT DOORS. No One Will Be There To Let You In.
LOADING AREA: Enter the venue from Stanley Ave. Drive down towards the parking area. Prior to parking on your left is the entrance to the loading area for HALL C. Register, Unload and then proceed to Parking.
Registration Desk: Located in the loading Door. First come to the Registration Desk to Get Your Lanyards, Booth Numbers, and Directions to your Booth, Then unload your vehicles. Go Park. We will try and help you get to your booths, so please be patient. This venue has multiple parking lots around it.
Health Board Inspection is between 10am and 3pm. Health Board will be waiting for you at a designated Booth, once you have finished setting up; you must head over to the booth and request your inspection. We've arranged this to take the pressure off of you during set up with someone over your shoulder. Note: No Service can commence without your approved inspection.
Parking, Smoking, and IN & OUT Access with your wristbands throughout the event at the main front doors. There is NO smoking Area within the building, you MUST go outside to a designated area to smoke. Outside of the main doors is not allowed.
Show Hotel : TBA
All Guests / Clients must check in through the main doors. Lanyards and Wristbands are provided only for the registered Artists. If you require a deal on tickets for your clients, there are 2-4-1 Passes online. These are not available at the door.
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Now, Let's Get Started.
At this point, you should have already submitted your Application and received your Invoice, paid it and are ready to attend Inked Circus...but are you? Let's dig into more information you'll need for the shows:
What To Expect When You Arrive:
ARTSITS:
Doors Open on the FRIDAY of the show 5 HOURS PRIOR to show time. (ex. Most of our shows Start at 3pm on the Friday. So, doors will open at 10am for Artist Setup). You must check in at the main entrance. There you will receive your Booth Information, Artist Lanyards/Wristbands and be escorted to your Booth by one of our Inked Circus Staff. (Please do not bring clients in at this time, they will not be permitted).
LARGER VENDORS:
For Deliveries, please double check with show staff, but most venues will allow the dropping off of pallets prior to the show. Each venue is different, so we will clarify this as we're going through the tour. Any Questions please email info@inkedcircus.com.
SPECIAL REQUESTS
We will do our best to accommodate for special requests like "I want to be near the stage" or "I want to be furthest from the stage", "can I be beside xxxx" but these requests must be in advance and cannot be altered at the show as that would completely disrupt the floorplan. Requests should have been in your application, but if you missed it please email: info@inkedcircus.com
Now, You have your booth. But what's in it?
This is an interesting question, as we realize there are many Artists that have chosen Inked Circus as their 1st ever Convention. *Thank you.
So a Booth (regardless of the size you selected) consists of the same things.
- Pipe and Drape. Back wall is normally 8' Tall. Side walls are normally about 36-40" tall, with 1 dividing sidewall between each shop. If your booth has multiple Artists, you will find 1 sidewall at each end of your booth, dividing you from the next Shop or Vendor beside you.
- Power. Approx. Every 10ft, a shared 4 socket plug. This shared between back-2-back booths. Make sure you bring a Power Bar so that you can connect multiple devices.
- A 6ft Skirted Table and 2 Chairs per booth (10x10) or (8x8) Larger Booths will receive their equivalent of Chairs and Tables.
That's what your Structural Booth consists of.
Supplied By The Show:
You'll find that our Inked Circus Shows tries to think of many things that we can provide to make sure your booth is ready to Tattoo in.
You'll receive at your booth: Hand Sanitizer, Alcohol (70% Isopropyl), Sharps Container (1 per Booth), Garbage Can(bags inc).
Industry Inks is a Tour Sponsor and will provide an INDUSTRY INKS STATION for Artists to use during the show.
What do you need to bring?
Pretty much everything else, Although Suppliers are onsite we have developed a list of the things you should try and remember to bring:
- Your Show Banner / Table Cloth. (Again Tables are skirted not covered)
- Your Bed, Stool/Chair and Station.
- Your Machines, Pedals, Power Supplies, Cords, Gloves, portable Stencil machines if you have, Stencil Paper (Thermal or Freehand to avoid the lineups) and a power bar.
- Your Inks (if Industry Inks isn't your favorite)
- Your Needles
- Your Flash Books (if you have them, price them) People don't realize how valuable that little change is. When you're busy tattooing the public doesn't want to bother you so they flip through and keep walking. When flash is priced, people know what they want and ask for it.
- Your Stickers - NEVER EVER underestimate the power of a sticker.
If you forget anything though, don't worry; we've got you covered with the Suppliers in the shows as well.
So now, you're all set up. What's next?
Ready to Tattoo? Not yet. Local Health Board will be at the show and require you to pass inspection first.
Health Board Requirements: No Tattooing / Piercing can proceed without inspection. Near the entrance to the show you will find a table reserved for Public Health. Once you're all set up ready for inspection, head over and inform an inspector of your booth number. They will send someone over to do your inspection.
Health Board requires all items requiring sterilization be pre-sterilized or one time disposable. NO Sterilization is permitted on-site.
Now you have your health board pass, you're ready to Rock the Weekend!
Speaking of Rocking the weekend, Our shows include Concerts. Your Pass gets you into all the events Inked Circus has to offer, so remember that includes the night time concerts. Please enjoy the shows, they are for you.
When the weekend starts to come to an end: Please respect the show, guests and other Artists. What this means is do not tear down early, people have paid to be there and there is nothing worse than seeing people tearing down 1-2 hours early. There's plenty of time at the end of the show to pack up.
ADDED FAQ's From Artists and Vendors:
Q: Are table cloths provided, and if yes, are they black?
A: No, Tables are Skirted in Black as well the Drapes are Black. There is usually a white cover on the Table, but not all show tables are the same. Also, if we ever run into a situation where a hall/venue has carpet, we protect the carpet with poly plastic. (do not remove this).
Q: Are there any rules regarding how the space is set up, if there can be floor vinyl down, etc.?
A: No, there are no restrictions as to how you set up your booth ex Vinyl floors etc. However, nothing can be left behind when you tear down. As well as nothing can be stuck to the floor or taped down as it leaves adhesive.
Q: Can a fresh Tattoo walk around the show?
A: Yes, However if your client is being Tattooed and needs the bathroom, please cover your clients Tattoo as they would contaminate everything they touch. If your clients Tattoo is finished, they must be properly bandaged walking around the show and covered if they are attending the concerts.
Q: What size should / can my booth banner be?
A: This is a great question for those Artists who are attending an expo for the first time, as we have different size booths. Here are the backwall measurements. Keep in mind, if you have a back table or sharing a booth, consider the height visible to the public when placing your important contact info on the banner.
Single Artist in a Shared Booth: Max Size is 5ft(w) x 8ft(h).
Solo-Premium Booth: Max Size is 8ft(w) x 8ft(h)
2 Artist 10x10 is 10ft(w) x 8ft(h)
Entering your clients fresh tattoo in a contest?
If your client is entering a contest, cover them with temporary saran wrap until its time to approach the stage. Give them a good clean wipe down at your booth and then escort them to the stage area. You're permitted to wipe them down as you wait but in a hygienic manner (i.e. with gloves on ... sorry this needs to be said) and discarding wipes directly in the garbage right away; Do not walk around the show with contaminated wipes.
Talk to another of our Sponsors for advice, DermalCare, the best in Tattoo Dermal Bandages.
We'll keep adding to this section as we come across more FAQ's
- Team Inked Circus